The Student Mentor Project
Qualify Your Mentor Organization

If you would like your mentoring organization to be listed as an approved mentoring choice for our scholarship recipients, please review the Checklist for TSMP Approved Mentoring Programs below. If you meet these guidelines, please use our contact form and be sure to check the box "I'm Interested in Listing My Mentoring Organization".

Checklist for TSMP Approved Mentoring Programs

Recruitment

Mentor Recruitment

  1. Program engages in recruitment strategies that realistically portray the benefits, practices and challenges of mentoring in the program.
  2. Program has a written statement outlining eligibility requirements for mentors in its program.

Mentee Recruitment

  1. Program recruits youth whose needs best match the services offered by the program and help them understand what mentoring is and what they can expect from a mentoring relationship.
  2. Program has a written statement outlining requirements for mentees in its program.

Screening

Mentor Screening

  1. Mentor completes an application
  2. Mentor agrees to a one school year minimum commitment for the mentoring relationship
  3. Mentor agrees to participate in face-to-face meetings with his/her mentee that average one time per week and are a minimum of one hour per meeting over the course of the school year. School vacations/holidays and finals weeks can be exempted.
  4. Program conducts at least one face-to-face interview with mentor.
  5. Program conducts a reference check on mentor.
  6. Program conducts a comprehensive criminal background check on adult mentor, including searching a national criminal records database along with sex offender and child abuse registries, using a national, finger-print based FBI criminal background check service.
  7. Program requires certain health screening, i.e.: TB, Hep A and B, depending on current CDC and state health department recommendations.

Mentee Screening

  1. Parent(s)/guardian(s) complete an application and provide informed consent for their child to participate.
  2. Parent(s)/guardian(s) and mentee agree to a one school year minimum commitment for the mentoring relationship.
  3. Parent(s)/guardian(s) and mentee agree that the mentee will participate in face-to-face meetings with his/her mentor a minimum of one time per week, on average, for a minimum of one hour per meeting.

Training

Mentor Training

  1. Program provides a minimum of two hours of pre-match, in person training.
  2. Mentor training includes the following topics, at minimum: a) Program Rules; b) Mentor’s goals and expectations for the mentor/mentee relationship; c) Mentor’s obligations and appropriate roles; d) Relationship development and maintenance; e) Ethical issues that may arise related to the mentoring relationship; f) Effective closure of the mentoring relationship; g) Cultural, gender and economic issues; f) Opportunities and challenges associated with mentoring specific populations, if relevant; and h) Source of assistance available to support mentors.
  3. Program uses evidence based training material.
  4. Program provides additional pre-match training opportunities.
  5. Program uses training as continued screening of mentors for suitability and develops techniques for early trouble shooting should problems be identified.

Mentee Training

  1. Program provides training for the mentee and his/her parent(s)/Guardian(s) (when appropriate) on the following topics: a) Program guidelines; b) Mentors’ obligations and appropriate roles; c) Mentees’ obligations; and d) Parental/guardian involvement guidelines.

Matching

  1. Program considers its aims, as well as the characteristics of the mentor and mentee (e.g., interests, proximity, availability, age, gender, race, ethnicity, personality and expressed preferences for mentor and mentee) when making matches.
  2. Program arranges and documents an initial meeting between the mentor and mentee, with a program staff member present.

Monitoring and Support

  1. Program contacts the mentor and mentee at a minimum frequency of twice per month for the first month of the match and monthly thereafter.
  2. Programs documents information about each mentor-mentee contact, including, at minimum, date, length and nature of contact.
  3. Program provides mentors with access to at least two types of resources (e.g., expert advice from program staff or others; publications; web-based resources; experienced mentors, available social service referrals) to help mentors negotiate challenges in the mentoring relationship as they arise.
  4. Program follows evidence-based protocol to elicit more in-depth assessment from the mentor and mentee about the relationship and uses scientifically tested relationship assessment tools.
  5. Program provides one or more opportunities per year for a post-match mentor training.
  6. Program has quarterly contact with a key person in the mentee’s life for the duration of the match.
  7. Program hosts one or more group activities for mentors and their mentees, and/or offers information about activities that mentors and mentees might wish to participate in together.
  8. Program thanks mentors and recognizes their contributions at some point during each year of the relationship, prior to match closure.

Closure

  1. Program has a procedure to manage anticipated closures, including a system for a mentor or mentee to rematch.
  2. Program has a procedure to manage unanticipated match closures, including a system for a mentor or mentee rematch.
  3. Program conducts and documents an exit interview with mentor and mentee, if appropriate.
  4. Program explores opportunity to continue the mentor/mentee relationship for a second (or subsequent) year.
  5. Program has a written statement outlining terms of match closure and policies for mentor/mentee contact after match ends.
  6. Program hosts a final celebration meeting or event with mentor and mentee to mark progress and transition.
Adapted from “Effective Practice for Mentoring”, A Checklist for Mentoring Programs by Mentor: A National Mentoring Partnership, copyright 2009.